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HOW IT WORKS

Effective data management

Internally Generated Documents consist of transactions that are generated or raised at your office or operations site. These will include Sales Invoices or point of sale records; Issuance of receipts; Payroll summaries payments thereof; Raising of payment vouchers; Making of payments via cheques; cash or online payment; Raising of Purchase Orders; supplier invoices; Staff claims and/or petty cash claims; while Externally Supplied Documents consist of third-party documents such as supplier’s invoices; bills for consumables; and other expenses.

To process these documents most businesses use a multitude of software. For eg, in retail sales, a Point of Sales software and stock software is used when it needs only one platform. This causes repetition/duplication of work which is very common and often a bane with medium-sized businesses.

Our methodology, on the other hand, is enabled by the use of one Accounting Platform which enables the business owner or his staff to generate all of the business transactions instead of using multiple platforms-such as Excel, stock, word or POS systems-and collating them later.

At SKOPOS the information of the transaction created is up dated on a real-time basis in the general ledger. This obviates the need for further processing. For eg, when a sales invoice is raised, not only is the sales account updated but also the stock balance and the cost of sales simultaneously.

Reports Generated

Generally, the reports that will be generated on a monthly basis will include the following:

• Profit and loss account and Balance Sheet
• Analysis of sales
• Analysis of purchases
• Creditors listing and aging
• Debtors listing and aging
• Stock listing
• Bank balances listing

Apart from the above, if there is a special request we will consider customizing. Please note that the reports will be agreed upon before commencing on the engagements.

Controlling Accounting Documents

Growing businesses generate the voluminous amount of accounting documents. The key to an efficient accounting department is the effective control of and processing these documents of transactions, which can be categorized into Internally generated and Externally supplied (third Party) documents

Effective data management

Internally Generated Documents consist of transactions that are generated or raised at your office or operations site. These will include Sales Invoices or point of sale records; Issuance of receipts; Payroll summaries payments thereof; Raising of payment vouchers; Making of payments via cheques; cash or on-line payment; Raising of purchase Orders; supplier invoices; Staff claims and/or petty cash claims; while Externally Supplied Documents consist of third party documents such as supplier’s invoices; bills for consumables; and other expenses

To process these documents most businesses use a multitude of software. For eg, in retail sales, a Point of Sales software and stock software is used when it needs only one platform. This causes repetition/duplication of work which is very common and often a bane with medium sized businesses.

Our methodology, on the other hand, is enabled by the use of one Accounting Platform which enables the business owner or his staff to generate all of the business transactions instead of using multiple platforms-such as Excel, stock, word or POS systems-and collating them later.

At SKOPOS the information of the transaction created is up dated on a real time basis in the general ledger. This obviates the need for further processing. For eg, when a sales invoice is raised, not only is the sales account updated but also the stock balance and the cost of sales simultaneously.

Set-Up Charges

This is a one-time charge that is imposed for the designing and formatting of special templates and customising the platform toward your needs. This would necessitate us visiting your office and reviewing your present workflow and procedures. This also includes staff briefing and training. Based on our review the charge will be RM1,800.

Rates For Additional Services

The following additional services as set out below are available at negotiated rates:

1. Preparation of Projected cash flow
2. Detection of errors and fraud3Profit contribution analysis
4. Monitoring receivables including collections services
5. Monitoring Payables
6. Stock tracking and control
7. Monitoring Bank and cash balances to meet payables
8. Tax computation, determining estimates and payment plans
9. GST compliance and submissions
10. SSM filing compliance and advice
11. Tracking and maintenance of Fixed asset records
12. Accounting standards compliance(MPERS)
13. Standing in if staff resigns @ RM80 per hour

Please note that our monthly fee will be billed on a quarterly basis in advance and is payable within 14 days of rendering our bill. We wish to point out that all of the above fee and charges are stated before GST and disbursements and out-of-pocket expenses.

We hope the above meets your requirements and expectations. Should you wish to inquire further, do not hesitate to call us